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Common
Mistakes - Commercial Motor Vehicle Credentials Section
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Mistake: |
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You
send in money when you don’t have to. |
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Solution: |
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Please
read the application carefully. Not all of it will apply to
you. You will only need to send money if you are applying
for some type of for-hire authority through Kentucky. All
other credentials do not have an application fee. |
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Mistake: |
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You
send in the application before your ICC MC number is fully active
with the FMCSA. |
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Solution: |
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Please
make sure that you have received your certificate of authority
from the FMCSA
before you send in the application. If you have always been
an intrastate or private motor carrier you don’t have
to worry about this. |
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Mistake: |
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Your
name or address on your DOT record do not match the name or
address that you have put on your application. |
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Solution: |
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Please
check your current US DOT record to make sure that all information
matches by checking the carrier snapshot for your company
at the FMCSA SAFER web site http://safer.fmcsa.dot.gov.
Here you may also update your information if it is currently
incorrect. Alternatively, you may call the FMCSA at 800-832-5660. |
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Mistake: |
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You
do not have an original signature in Section 12 of the application. |
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Solution: |
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Please
put a signature, representative title, and date in Section
12 then mail
the completed application. Unfortunately, all applications
without an original signature must be rejected. Copied signatures,
stamped signatures, faxed signatures, and POA signatures without
a copy of the power of attorney attached will result in the
application being rejected as well. |
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Mistake: |
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You
do not fully complete the application. |
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Solution: |
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Please
read all sections and the instructions carefully. The required
sections are marked “Required”. If you are still
confused as to what needs to be completed, please call our
office at (502) 564-4127 before
you submit the application. |
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Mistake: |
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You
are applying for a KYU number and you do not include and/or
complete the Vehicle Additions or Deletions form (TC 95-38). |
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Solution: |
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Please
make sure that you do have this form completed before submitting
the application. If your application did not arrive with a
TC 95-38, please feel free to print out the form from our
Forms and Applications
page. |
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Mistake: |
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One
or more of your credentials is inactive. This will result in
your application being rejected. |
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Solution: |
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For
in-state carriers, please call our office at (502) 564-4127
if you have previously had credentials with the KY Division
of Motor Carriers before you submit a new application. For
out-of-state carriers, please make sure that your US DOT number,
and for-hire authority (if applicable) are both active. |
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Mistake: |
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You
are an out-of-state carrier and incorrectly fill out Section
6. |
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Solution: |
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Out-of-state
carriers only need to read Section 6 on the application and
see if it applies to your situation. You will only need EITHER
Single State Registration OR ICC Exempt for-hire authority;
you will not need both. If you have Single State Registration,
you will only need to fill out Section 6 if you wish to apply
for KY intrastate for-hire authority in
addition to the Single State authority. That
means that you want to apply to extend your for-hire authority
to include picking up and
dropping off the same load
within KY state lines. If you do not need this and already
have Single State Registration, please skip Section 6 altogether. |
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Mistake: |
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You
send incorrect fees for the for-hire authority. |
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Solution: |
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Please
double check all addition before submitting the application.
If you have Single State Registration, and would like to apply
for KY Intrastate for-hire authority, a copy of the current
year’s RS-3 form (Single State Registration Receipt)
will substitute for the per-vehicle fees listed. Therefore,
unless you have more trucks running KY Intrastate than Interstate,
only submit the RS-3 form and the $25 application fee with
the application. Both ICC Exempt and Intrastate for-hire authorities
can be paid for with a company check. |
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Mistake: |
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You
are applying for either ICC Exempt or Intrastate for-hire authority
and send a proof of insurance card instead of a Form E. |
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Solution: |
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The
proof of insurance card is not the same as a Form E insurance
filing. The original
Form E must come directly from the insurance carrier to our
office. Faxed copies or even mailed photo copies will not
be processed. Just notify your insurance carrier to send us
one. In the unlikely event that your insurance carrier does
not know what a Form E is, please have them call our office
at (502) 564-4127. |
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Mistake: |
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You
do not allow 5-10 business days for processing of the application. |
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Solution: |
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PLEASE
allow 5-10 business days for processing of any
incoming application. Sending your application Fed Ex, UPS,
or overnight mail will only save you on the mailing time;
NOT the processing time. Additional time may be required to
process for-hire authorities if the Form E is not already
in our office. |
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